Financial systems rescue/Accounting fix · for $1M+ e-commerce brands
Your numbers don't add up.
Across Shopify, Amazon, Stripe, payment processors, inventory, product costs, VAT, and your accounting system, the numbers often tell different stories. I find where they break, correct the discrepancies, and build a system that gives you numbers you can trust.
The problem
When systems don't reconcile, your books lie.
Shopify, Amazon, your processors, your 3PL, your inventory, each tells a slightly different story. By the time it reaches the books, the numbers are off. And you're making seven-figure decisions on them.
Wrong revenue & profit
Payouts, fees and refunds net out incorrectly, so the top and bottom line are both off.
Wrong margins
Cost-of-goods lands in the wrong month, so your margins are fiction.
Decisions on bad data
Pricing, ad spend, hiring, even a sale or a raise, decided on numbers that don't hold.
The approach
Diagnosis first. Then the fix.
- 01
Map
Map the full financial system across every channel and processor.
- 02
Find
Find the breaks: where revenue, VAT, stock, and margins diverge.
- 03
Correct
Reconcile and correct, including prior years where needed.
- 04
Build
Build the ongoing process so it stays reconciled.
- 05
Hand over
Handover to your owner, team, or accountant.
Selected work
Numbers they could finally trust
Anonymised, real clients, kept factual. Named versions only with written permission.
Founder getting tax-office letters
Filings · rebuilt
Situation
Several years of filings his accountant had made a mess of.
Fix
Rebuilt the books back to the start, refiled correctly, set up a clean process.
Problem
Wrong filings, letters from the tax office, books he couldn't rely on.
Result
The letters stopped. Books he could finally rely on.
Subscription business
Multiple currencies
Situation
Recurring revenue billed in multiple currencies, spread across processors and billing periods.
Fix
Built a revenue-recognition and multi-currency reconciliation process, documented it, and handed it to their accountant.
Problem
Deferred revenue, FX differences, and timing were handled ad hoc, so no month ever tied out.
Result
A clean monthly close they can rely on, with revenue and cash that finally reconcile.
Retail group
5 companies · ~$7M/yr
Situation
Five entities, no reliable consolidated view.
Fix
Ran full financial operations on lean, controlled processes.
Problem
Finance operations spread thin and hard to keep accurate.
Result
Everything accurate and under control across the group.
Product brand, guessed cost prices
Margins were fiction
Situation
Cost prices were guessed, so nothing reflected the true landed cost per product.
Fix
Rebuilt product costing on real landed costs (purchase, freight, duties, and fees) and cleaned up the inventory admin.
Problem
Gross margins were fiction, and they couldn't tell which SKUs actually made money.
Result
Accurate margins per product, so they could double down on what actually earns.
Shopify fashion brand
DTC · VAT overpaid
Situation
Shopify sales never matched the books.
Fix
Traced every difference, fixed returns and setup, corrected the VAT.
Problem
Refunds mis-recorded, a broken integration, VAT filed wrong. They'd been overpaying.
Result
Reclaimed the overpaid VAT. Revenue and profit they could trust.
In their words
What clients say.
Lars knows accounting software inside out and helped us set up our accounting to work quickly and efficiently.
Honest fit
Who this is built for
Good fit
- $1M+ revenue, multi-channel product business
- Shopify / Amazon / Stripe / PayPal / bank mismatch
- Stock, COGS, and margins unclear
- VAT or sales tax uncertainty
- You have an accountant but still don't trust the numbers
Not a fit
- You only need tax filing
- You want cheap monthly bookkeeping
- You want a dashboard without fixing the data
- You're too early or too simple for this level of cleanup
Most rescue projects are scoped after diagnosis. The range depends on systems, years affected, and how much correction is needed. The diagnostic tells you exactly what you're looking at before you commit.
Engagement & pricing
Scoped to your situation.
Every engagement is scoped to your situation and priced per project, not a retainer. Book a diagnostic call and I'll scope it with you.
Everything you share is treated confidentially, NDA on request.
FAQ
Questions, answered.
Will you replace my accountant?
No. I work end-to-end on my own, or embedded alongside your accountant, bookkeeper, or interim CFO, whatever fits. The goal is books you can trust, not another dependency.
How long does it take?
It depends on the problem. I fix the specific thing that's stuck, the one your team or your accountant can't seem to crack, and I scope it with you on the call so you know exactly what it takes.
Which software do you work in?
Your existing stack, Shopify, Amazon and your marketplaces, Stripe, and your accounting software. I know Exact Online inside out. No forced migrations.
Is my financial data safe?
Yes. Everything you share is handled confidentially, and I'll sign an NDA on request.
Do you work remotely?
Yes, remote-first, with online businesses worldwide.
What does it cost?
Every engagement is scoped to your situation and priced per project, not a retainer. There's no public price; we'll scope it on the diagnostic call.
Next step
Let's make your numbers tell the truth.
Book a diagnostic call. We'll look at where your systems break and what it takes to fix them.
Book a diagnostic call